I spent most of last weekend cleaning my office and my filing system and my computer of unnecessary files and emails and programs that I rarely used. It’s nice to be able to sit down and get that done but it sure takes a long time!
I use Laurie Bornstein’s philosophy about clearing clutter when I need to get things like this done:
- Start small – tackle one small thing at a time and you will get more done in a shorter period of time.
- Clear out one full item (whether that is a desk drawer, shelf, email folder, computer folder, etc.) and then only put back the things you need. Decide where the other items belong and get rid of what is unnecessary.
- Move on to the next item and repeat the procedure!
It’s really simple and it really does work. It breaks the task down into manageable chunks and it helps you to keep focused on the task at hand. I cleaned up one whole computer and moved a number of items from a second computer to my laptop.
When you work from home it can very easy to get distracted by things that are not work-related, or are non-billable time. I have mentioned in my previous posts that I am getting back to my perpetual learning mode, and it can be a distraction to have course material on my work computer, so I moved it so I can’t access it during business hours.
Little things like this can really go a long way to helping you focus on the task at hand when you are working virtually.
Take the time to clear the clutter out of your way, and be prepared to be more productive!
Along with schedule adjustments and down-time to read, it is also time to renovate the office. Now that I am working from home full-time again, I am no longer running in and out of my office, dropping things where they may fall. Now is the time to clean the environment around me so that I can focus only on my work when I enter my office each morning. 
I have already shopped for a new office chair, which I have needed for way too long. I have already set up my music selection which I love!
I have a great filing system for my email, computer files and paper files, but I am looking forward to purging, purging, purging much of this that is no longer necessary to keep on file. I’ll give my recycle bin and my shredder a workout, that’s for sure!
I will clear the clutter that has accumulated in my office. I have two desks in my office and one of them is a catch-all for all kinds of paper. I clean it off occasionally, but now I will want to work at that desk, so I will have to make sure that I have a better way of managing the stuff that ends up there now!
Of course as I purge, I am finding all kinds of gems that I have printed or saved over the last several months ‘to read when I have time’. The collection of free ebooks and reports and mp3s is really mind-boggling. Luckily my computer filing system is good and I am having no trouble going through them, picking out the important pieces, and purging the rest. I will probably share some of these with you as I weed through them!
I always thought that electronic copies of things were more environmentally friendly, but my computer hard drive disagrees! I have recently done the same with email lists that I belonged to that were not serving me. It’s important to keep the flow of information that comes in front of you relevant and pertinent, in order to maintain your focus and clarity.
As I brighten the space around me by clearing the clutter in all of these areas, I am making really tidy room for the client work that is on the horizon! Looking forward to it!
