Tracey D’Aviero, Virtual Assistant

It seems that more and more websites I visit lately have an audio component. Some of them auto-load and some of them you have to click to start. When you work virtually, that can be a scary concept when all of sudden someone is talking to you and there is no one in the room! It might scare the wits out of me some days, but I have to admit that it’s very effective.

I often open more than one tab or website at a time, and when I all of a sudden hear someone start talking to me, it definitely attracts my attention! I will always go and check out the talking page!

Many of my clients are coaches and so they use an audio service like Audio Acrobat all the time in their businesses. Whether they are recording coaching calls or conference calls, it’s a big part of the service they provide to their clients.

Of course, not all of my clients are coaches, so I thought it would be a good idea to check out what a service like Audio Acrobat could offer to other solopreneurs and small business owners. If I come across an interesting product or service, I try to introduce it to my clients if I think it might help them with their Internet marketing needs.

I was surprised to see what other things you can do with Audio Acrobat:

• record an audio by telephone, by computer microphone or by uploading a previously recorded file
• combine audio files so they play in sequence
• customize a webpage with audio notes for those you are sending audio to
• use guest lines to have guests record testimonials, comments or even events
• create podcasts
• record or upload video up to 256 MB in size

It’s such a simple system to use, and it’s very cost effective. For less than $20 a month, it’s a service that anyone can use to incorporate audio into their business. They have a terrific affiliate incentive too … you can put your affiliate commissions towards your monthly bill if you want to.

Go and check it out!  It’s an opportunity for you to bring some fresh ideas to your clients about how to repurpose their content and how to enhance their online presence with audio or video.  I know I’m going to!

Teleseminars, webinars, podcasts, online radio or talkshows, and webcasts are really changing the way many business owners conduct their meetings and training sessions.

Setting up, managing, and delivering virtual events is one of the newest service offerings on many Virtual Assistant menus these days, and VAClassroom is right up there again, providing this new Certification course.

From organizing to repurposing content, you’ll learn everything you need to provide your clients with the expertise they deserve. Check it out! I sure intend to!

This week I was able to attend the Ottawa Virtual Alliance (OVA) October breakfast meeting. OVA is the association for Virtual Assistants who are located in the Ottawa area. We keep in touch via email, but we get together several times a year for breakfast and a chat, and that’s what I really like about this group.

When you work on your own, it really helps to get together with people who ‘get’ what you do for a living. I am aware that there are many people who don’t understand what I do for work, and it’s always nice to get together with my colleagues to have a bit of a chat about how work is going.

I have mentioned before that I really value the face time that I can get with my colleagues, and OVA is no exception. We enjoy breakfast while using each other as sounding boards for ideas and issues, and sharing industry stories.  Barbara Best (Virtual Works)and Raymonde Lemire (Documents Etc.)are the founders of OVA and together they provide support and direction for new and aspiring VAs, as well as great advice and insight for those of us who have been in the business for a while.

We have just set up a Facebook Page for Ottawa Virtual Alliance. Check it out here, and please feel free to contact us if you are a VA in the Ottawa area. Our next breakfast meeting is December 11 and there is always space at the table!

And if you are not in the Ottawa area, seek out your Virtual Assistant association in your area – you will be able to share and network with people who truly understand our industry.

VAClassroom is offering a new course that will teach you to create fantastic Facebook pages!

Facebook fan pages can be used as a great marketing tool for your product or service, because so many people are connected to social networking sites these days.

Fan pages integrate with your other marketing tools, such as your blog, and can help you reach a bigger audience. By getting increased exposure, you can increase traffic to your website or blog, and connect with more potential clients and generate more income opportunities.

Visit VAClassroom to learn more about the course, and to register!

Wow is it possible that I haven’t posted since mid-May? I guess so! June kinda got away on me … attending FoVA in Niagara Falls the first week of June certainly had a lot to do with that for me. (Next post will be about my experiences at FoVA!)

I’ve never been off work for a week for a conference before. It was great, but it took planning the two weeks before and catching up the two weeks after just to be able to do it.

If you know me, you’ll know that I’m a list-maker and a details person. I always try to approach each situation (work or personal) by assessing the necessary steps and then planning the best route to the result.

Lately I have been starting to work with the social marketing needs of my clients, and we always begin with a checklist that we turn into an action plan, just to be sure we start off on the right track.

The extra attention that we put into the planning phase pays off in the end, when we know exactly what we are going to include in our strategy, and how we can best pull it all together. The setup for social marketing can be very daunting, and it is easy to get lost in the maze of it all. Good planning is essential to streamlining your strategy and saving valuable hours of setup time.

After the proper setup is done, the maintenance is much easier to manage. It’s like anything … plan it well and then execute to the best of your ability. It may not go perfectly every time, but you’ll be better prepared to handle any bumps along the road if you plan accordingly.

Take the time with your VA to figure out what you want to do with your social marketing, and then plan your implementation strategy to get there the right way. You’ll be glad you did

Last week I went to a Women in Business networking breakfast, hosted by our  MPP, Lisa MacLeod.

Although I network online all the time using Twitter and Facebook and LinkedIn, I have not done too much business networking in person in recent years.

Oh, I have my elevator speech, and I talk to everyone about what I do for a living, but I don’t actively seek clients in my own area. In fact, as a virtual assistant, I have purposely built a clientele that is located away from my hometown.

There are reasons that I have done that, of course. Prior to being an internet marketing virtual assistant, I was focused on the hospitality industry, working mainly with variable costs in restaurants and bars.

I worked from my own home office, and could compile, analyze and report on the data from my own office, I found that the clients I was working with preferred that I was on their site more than I thought I needed to be.

So, for many years I still travelled back and forth from my office to restaurants … and also needed to be available at some crazy times of day, being that the restaurant industry is not open ‘regular office hours’. I worked many holidays and weekends, and although I was very good at what I did, sometimes it just didn’t seem like it was worth it.

When I decided to swap my hospitality clients for online clients, I made a conscious decision to work with people whose offices or businesses I could not possibly drive to. Harsh? Probably. But it wouldn’t have worked for me otherwise.

Now I have established myself over the last three or so years, and am comfortable with setting my own work boundaries … and so I am finally getting out there in my own city!

Needless to say, the breakfast was great, and I enjoyed meeting many women who are running their own businesses like I am.

I learned from going to FoVA last year that getting together with people who understand my line of work is an invaluable source of support for me. That’s what this breakfast did as well, and I am sorry that it took me so long to realize the benefits I could gain by networking locally.

I will definitely look forward to the next networking meeting, wherever it is!

I have been on Twitter for a few months now, and this is about the best description that I have seen to date, of how Twitter works, and why people love it!

As a virtual assistant, I have found Twitter to be an invaluable networking tool for my business. I think you might like it too!

Watch this short video (just over 2 minutes).

If you think you might be interested in seeing what Twitter is all about, go to www.twitter.com to set up your own account.

Follow me at www.twitter.com/Tracey_D – I’d love see what you are doing!